Jun 25, 2024

Communications Specialist/Office Manager

  • Zevin Asset Management
  • Hybrid (Boston, MA, USA)
Full time Administration Marketing

Job Description

Zevin Asset Management is seeking a full-time Communications Specialist/Office Manager to perform multiple and varied tasks. This role encompasses marketing/communications as well as office administration. The successful candidate will play a key role in keeping our wealth management business running with their entrepreneurial attitude, top notch organizational skills and attention to detail. We are searching for a team member who is looking for a long-term position. This position is Boston-based with a hybrid work schedule.


Job Description
This role would suit someone who enjoys a workday that balances creative work and administrative, organizational work. Essential is the ability to manage several tasks simultaneously and to be flexible about tackling new and unanticipated challenges.


Marketing/Communication tasks will include:
• Copy editing, designing, updating, proof reading, and assembling marketing materials such as articles, RFPs, factsheets, brochures, and slide decks
• Writing, formatting, sending bulk emails and reviewing their readership statistics
• Maintaining and updating company website and analyzing website traffic and SEO
• Implementing and building upon the firm’s SEO strategy
• Writing and designing print and digital ads
• Project management for the firm’s quarterly and biennial impact reporting
• Contributing and publishing content to the company LinkedIn profile
• Editing videos


Administrative tasks will include:
• Updating contacts and actions in our client relationship management system
• Assisting in preparing and distributing reports to clients
• Downloading/scanning client statements
• Planning client and staff events
• Handling business services vendors e.g. phone, internet, caterers, etc.
• Ordering office supplies, watering plants, keeping reception, kitchen and conference areas tidy
• Answer main phone line


Skills and Experience
The position calls for a organized and self-motivated individual who is very detail-oriented. If you have the following, we’d like to hear from you:
• At least two years of copy editing and graphic design experience
• Proficiency with software such as Salesforce, Squarespace, Mailchimp, InDesign, AdobeExpress, Excel and PowerPoint
• Strong oral and written communication skills
• Ability to work independently, take initiative, and learn new software and systems quickly
• Ability to prioritize, follow established procedures and meet multiple deadlines throughout the day without much supervision
• Ability to work collaboratively in a team environment
• Experience with press and media relations a plus

The successful candidate will be a self-starter and a proactive, dynamic contributor, and will be excited about joining a diverse, energetic and motivated team in a vibrant, challenging and entrepreneurial workplace. Finally, they will have the highest level of professionalism and ethical behavior. Demonstrated commitment to environmental and social justice causes is a plus.


Apply Now