Mar 13, 2023

Investment Operations and Billing Associate

  • Bartlett Wealth Management
  • Hybrid (Cincinnati, OH, USA)
Full time Operations

Job Description

Bartlett Wealth Management is seeking an Investment Operations and Billing Associate to join our team. The person in this position will have a significant opportunity to learn and grow, gaining cross functional knowledge and training within the Operations department. The role is responsible for supporting the client billing process; handling various functions such as affirming daily trades and setting up new accounts; and becoming a super user in our portfolio management system.

The ideal associate will:

  • Maintain Addepar billing system, including opening closing and changing accounts.
  • Work with the Manager of Finance/Billing to prepare quarterly client invoices.
  • Work with the Manager of Finance/Billing to prepare any quarter end billing reports.
  • Upload invoices/reports to client portal.
  • Affirm daily trades using DTCC.
  • Create and maintain portfolio analysis views and reports in Addepar.
  • Monitor custodian transactions for accuracy in Addepar.
  • Be a member of the New Account team for back up and overflow coverage.
  • Become system super user (Addepar).
  • Be an independent, self-starter who:
    • Has an optimistic, positive outlook.
    • Is looking to learn and grow.
    • Asks questions, raises concerns, and is respectful when disagreeing with others.
    • Helps and supports others willingly because it is in the best interest of the firm.
    • Shows up every day ready to work and step up to challenges.
    • Takes initiative and is intrinsically motivated and passionate about what we do.
    • Is committed to their teammates and dedicated to our clients.
    • Takes responsibility for the quality of their work and their actions.
  • Possess project management skills and ability to juggle multiple projects. Have the ability to organize responsibilities, determine priorities, and manage their time in a changing work environment.
  • Have excellent problem-solving skills.
  • Be collaborative and works well as part of a team.
  • Be process oriented.
  • Be highly flexible and open to change.
  • Have a high degree of enthusiasm.
  • Communicate effectively with a wide range of people in a professional manner using tact, courtesy, and good judgement, both verbally and written.
  • Have strong mathematical aptitude.
  • Have strong attention to detail.


  • Bachelor’s Degree in Finance, Accounting, Business Administration, or another related field.
  • 2+ years of relevant work experience in a financial services/wealth management environment. Experience and knowledge of operations and back-office accounting/billing systems is preferred.
  • Strong aptitude and proficiency in technology solutions, including but not limited to, Microsoft Office Suite (Excel, Word, and Outlook), portfolio management software, financial/accounting systems, etc. Experience or familiarity with Addepar, Inc. or similar portfolio management software is a plus.
  • Experience or familiarity with Schwab Advisor Services, Fidelity Wealthscape, or TD Ameritrade Institutional is a plus.
  • Experience or familiarity with Laserfiche (enterprise content management software) is a plus.

What we offer:

  • A Top Workplace winning culture built on teamwork, integrity, and diligence.
  • Challenging work environment.
  • Opportunity for professional growth and development.
  • A hybrid work schedule.
  • Competitive salary and eligibility for annual firm profitability/individual performance incentive.
  • Comprehensive benefits package including medical, dental, vision, life, and long-term disability insurance, flexible spending accounts and the items listed below.
  • 401(k) plan with match and profit-sharing contribution.
  • Generous paid time off.
  • Paid parental and medical leave.

Apply Now