Investment Operations and Billing Associate

Bartlett Wealth Management is seeking an Investment Operations and Billing Associate to join our team. The person in this position will have a significant opportunity to learn and grow, gaining cross functional knowledge and training within the Operations department. The role is responsible for supporting the client billing process; handling various functions such as affirming daily trades and setting up new accounts; and becoming a super user in our portfolio management system.

The ideal associate will:

• Maintain Addepar billing system, including opening closing and changing accounts.
• Work with the Manager of Finance/Billing to prepare quarterly client invoices.
• Work with the Manager of Finance/Billing to prepare any quarter end billing reports.
• Upload invoices/reports to client portal.
• Affirm daily trades using DTCC.
• Create and maintain portfolio analysis views and reports in Addepar.
• Monitor custodian transactions for accuracy in Addepar.
• Be a member of the New Account team for back up and overflow coverage.
• Become system super user (Addepar).
• Be an independent, self-starter who:
  • Has an optimistic, positive outlook.
  • Is looking to learn and grow.
  • Asks questions, raises concerns, and is respectful when disagreeing with others.
  • Helps and supports others willingly because it is in the best interest of the firm.
  • Shows up every day ready to work and step up to challenges.
  • Takes initiative and is intrinsically motivated and passionate about what we do.
  • Is committed to their teammates and dedicated to our clients.
  • Takes responsibility for the quality of their work and their actions.
• Possess project management skills and ability to juggle multiple projects. Have the ability to organize responsibilities, determine priorities, and manage their time in a changing work environment.
• Have excellent problem-solving skills.
• Be collaborative and works well as part of a team.
• Be process oriented.
• Be highly flexible and open to change.
• Have a high degree of enthusiasm.
• Communicate effectively with a wide range of people in a professional manner using tact, courtesy, and good judgement, both verbally and written.
• Have strong mathematical aptitude.
• Have strong attention to detail.

Requirements:

• Bachelor’s Degree in Finance, Accounting, Business Administration, or another related field.
• 2+ years of relevant work experience in a financial services/wealth management environment. Experience and knowledge of operations and back-office accounting/billing systems is preferred.
• Strong aptitude and proficiency in technology solutions, including but not limited to, Microsoft Office Suite (Excel, Word, and Outlook), portfolio management software, financial/accounting systems, etc. Experience or familiarity with Addepar, Inc. or similar portfolio management software is a plus.
• Experience or familiarity with Schwab Advisor Services, Fidelity Wealthscape, or TD Ameritrade Institutional is a plus.
• Experience or familiarity with Laserfiche (enterprise content management software) is a plus.

What we offer:

• A Top Workplace winning culture built on teamwork, integrity, and diligence.
• Challenging work environment.
• Opportunity for professional growth and development.
• A hybrid work schedule.
• Competitive salary and eligibility for annual firm profitability/individual performance incentive.
• Comprehensive benefits package including medical, dental, vision, life, and long-term disability insurance, flexible spending accounts and the items listed below.
• 401(k) plan with match and profit-sharing contribution.
• Generous paid time off.
• Paid parental and medical leave.