May 01, 2023

Chief Compliance Officer

  • Carnegie Capital Asset Management
Full time Compliance

Job Description

Chief Compliance Officer
Carnegie Capital Asset Management dba Carnegie Investment Counsel

Job Summary

Our firm is an SEC Registered Investment Advisor with locations currently in Ohio, Pennsylvania, Florida, California and New York. We provide customized portfolio management, financial planning and retirement plan services to individuals, families and business owners. As a fiduciary, we always strive to put our clients’ interests ahead of our own and to provide our clients with an extraordinarily high level of service.

Our Chief Compliance Officer will lead the continuous enhancement and operation of the firm’s compliance program, ensuring the firm’s adherence to all SEC rules and regulations while assessing and managing other risk areas including market, reputational, operational, and strategic.

This position serves as a principal consultant to the firm’s partners by providing necessary advice, training, and risk assessment pertaining to all advisory activities. Establishing and maintaining an effective compliance culture that creates a predictable environment within the firm is essential.

Responsibilities and Duties

Enhance and maintain the Firm’s compliance program as required by Rule 206(4)-7.  including administering policies and procedures and, at least annually, conducting a formal review of the adequacy and effectiveness of those policies and procedures.

Oversee information security for the firm: ensure CTO is implementing cyber security protocols; training office staff; perform vendor due diligence as appropriate; taking all practicable measures to ensure the security of client and firm data, devices and physical offices; monitor, test and make changes to business continuity and incidence response plans as needed.

Be familiar with all firm-utilized technology in order to assist advisors/staff and monitor any compliance-related and information security-related issues. 

Efficiently maintain required books, records, and operating procedures including but not limited to: timely internal testing checklists, correspondence, complaints, gift logs, ADV filings, written supervisory procedures, business continuity plans, code of ethics, and firm related disclosures.

Work as liaison to partners and legal counsel to ensure appropriate support if needed for any litigation, arbitration, reparation proceedings and all other regulatory matters revolving around the firm’s activities.

Prepare for, facilitate and serve as the primary point of contact for custody and regulatory audits and requests as required, possess ability to communicate both verbally and in writing with regulators in a professional and concise manner.

Provide supervision to all advisors and advisory staff including but not limited to review of marketing materials, personal transactions, and client relationships.

Consistently be available to engage with advisors/staff to resolve issues, reiterate best practices, and keep communication open.

Demonstrate ability to effectively analyze situations and apply past experience and judgment to resolve issues in a timely manner.

Help create, document, and implement operational processes and procedures based on regulatory requirements (trading, custody, etc.).

Review and approve all marketing communications including website content, social media, and advertising.


Regularly provide the most relevant, significant, or required industry information, training, and education to advisors/staff, in the form of email/teams communication and in person meetings. At minimum, conduct an annual firmwide compliance training.

Monitor and document firm licensing and advisor licensing.

Educate and train oadvisors/staff on compliance topics.

Periodically attend Investment Committee meetings. Participate in firm projects as appropriate, including mergers and acquisitions; overseeing all compliance related aspects of firm projects. Actively participate in other committees, including Best Execution Committee.

Desired Qualifications and Skills

10+ years in a financial services/advisory regulatory management capacity

Solid working knowledge of SEC and state securities rules and regulations

Responsible, analytical, and able to use sound reason and judgement

Energetic and motivational leadership skills

Exceptional organization and prioritization abilities

Professional and genuine demeanor; high level of confidence in own abilities

Proactive and dedicated to compliance with regulatory laws and acting in clients’ best interest

Clear understanding of back office administration/firm operations

Superior written and verbal communication skills

Technology savvy with ability to learn new systems

Adaptable team player with ability to stay on task in fast-paced environment

Willingness to be held accountable for decision making and outcomes

Benefits: Medical, ST Disability, 401k, Profit sharing

Job Type: Full-time

Required education: Bachelor's degree

Required experience: Compliance/risk management: 7-10 years

Preferred licenses or certifications: IA registration in home state or/and IACCP


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